Privacy Policy

Last updated: October 2025

Welcome to Shan Fotografi. Your privacy is very important to us, and we are committed to protecting your personal information. This Privacy Policy explains how we collect, use, and protect your data when you visit our website or use our photography services.

1. Who We Are

Shan Fotografi (we, our, or us) is a portrait and event photography business based in the United Kingdom.

If you have any questions about this policy or your data, please use the contact form on our website.

Website: https://www.shanfotografi.co.uk

2. Information We Collect

• Personal information you provide, such as your name, email address, phone number, and message details.

• Event or session details, including dates, locations, and preferences for your photoshoot.

• Photographs and consent information where you have agreed for your images to be used for promotional purposes.

• Technical data such as IP address, browser type, and pages visited, collected automatically through cookies.

3. How We Use Your Information

• To communicate with you regarding enquiries, bookings, and project updates.

• To deliver photography services and digital files.

• To manage payments and invoices.

• To maintain records for business and tax purposes.

• To share images on our portfolio, social media, or marketing materials only with your consent.

• To improve website functionality and user experience.

4. Legal Basis for Processing

• Your consent (for example, when you agree for photos to be shared online).

• Contractual necessity (to deliver our services and fulfil your booking).

• Legitimate interests (to operate and grow our business).

• Legal obligation (for financial or tax compliance).

5. Data Retention

We keep your personal data only for as long as necessary to fulfil the purposes outlined above. Photographs and client records are typically retained for up to five years, unless you request deletion sooner.

6. Sharing Your Information

We do not sell, rent, or trade your personal data. Your information may be shared only with trusted third parties where necessary, such as:

• Payment processors or invoicing systems.

• Online gallery or image hosting providers.

• Professional printing labs or delivery services.

All third parties are required to keep your information secure and use it only for the intended purpose.

7. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you.

• Request correction of inaccurate information.

• Request deletion of your data (right to be forgotten).

• Withdraw consent at any time where applicable.

To exercise your rights, please contact us at contact@shanfotografi.co.uk.

8. Cookies

Our website may use cookies to enhance user experience, analyse traffic, and understand visitor interactions. You can choose to disable cookies through your browser settings at any time.

9. Security

We take appropriate technical and organisational measures to protect your information against unauthorised access, loss, or misuse. While we strive to keep your data secure, no online system can be guaranteed completely safe.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in legal or operational practices. The latest version will always be available on this page, and the 'Last updated' date will be revised accordingly.

By using our website or booking our services, you agree to the terms of this Privacy Policy.